PRIVACY POLICY
1. INTRODUCTION
This Privacy Policy describes how the American Health Information Management Association ("AHIMA") collects, uses, and discloses information about you when you use our community platform at Hivebrite (the "Platform"). By using the Platform, you consent to the collection, use, and disclosure of your information as described in this Privacy Policy.
2. INFORMATION WE COLLECT
2.1 Information You Provide to Us
We collect information you provide directly to us when you:
1. Register for an account on the Platform;
2. Complete a profile;
3. Participate in community discussions, forums, or other interactive features of the Platform;
4. Communicate with us via third-party social media sites;
5. Request customer support; or
6. Otherwise communicate with us.
The types of information we may collect include:
• Identifiers: Your name, email address, postal address, phone number, username, password, and other contact or identifying information.
• Professional Information: Your job title, employer, professional certifications, educational background, and other professional details.
• Content: Any content you post to the Platform, including comments, discussions, messages, and other materials.
• Communications: Records and copies of your correspondence with us.
• Survey Responses: Your responses to surveys that we might ask you to complete for research purposes.
2.2 Information We Collect Automatically
When you access or use the Platform, we automatically collect certain information, including:
• Device Information: Information about the computer or mobile device you use to access the Platform, including hardware model, operating system and version, unique device identifiers, and mobile network information.
• Log Information: Information related to your use of the Platform, including IP address, browser type, pages visited, time spent on pages, links clicked, and the page you visited before navigating to the Platform.
• Usage Information: Information about your use of the Platform, such as the features you use, the actions you take, and the time, frequency, and duration of your activities.
2.3 Information We Collect from Other Sources
We may obtain information from other sources and combine that with information we collect through the Platform. For example, we may collect information about you from third parties, including but not limited to identity verification services, credit bureaus, data analytics providers, and mailing list providers.
2.4 Cookies and Similar Technologies
We and our third-party service providers may use cookies, web beacons, and other tracking technologies to track and analyze your usage of the Platform. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of the Platform.
3. HOW WE USE YOUR INFORMATION
We use the information we collect to:
1. Provide, maintain, and improve the Platform;
2. Process and complete transactions, and send you related information, including purchase confirmations and invoices;
3. Send you technical notices, updates, security alerts, and support and administrative messages;
4. Respond to your comments, questions, and requests, and provide customer service;
5. Communicate with you about products, services, offers, promotions, and events, and provide other news or information about AHIMA and our partners;
6. Monitor and analyze trends, usage, and activities in connection with the Platform;
7. Detect, investigate, and prevent fraudulent transactions and other illegal activities and protect the rights and property of AHIMA and others;
8. Personalize and improve the Platform and provide content or features that match user profiles or interests;
9. Facilitate contests, sweepstakes, and promotions and process and deliver entries and rewards; and
10. Carry out any other purpose described to you at the time the information was collected.
4. HOW WE SHARE YOUR INFORMATION
We may share information about you as follows or as otherwise described in this Privacy Policy:
1. With vendors, consultants, and other service providers who need access to such information to carry out work on our behalf;
2. In response to a request for information if we believe disclosure is in accordance with, or required by, any applicable law, regulation, or legal process;
3. If we believe your actions are inconsistent with our user agreements or policies, or to protect the rights, property, and safety of AHIMA or others;
4. In connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business by another company;
5. Between and among AHIMA and our current and future parents, affiliates, subsidiaries, and other companies under common control and ownership; and
6. With your consent or at your direction.
We may also share aggregated or de-identified information, which cannot reasonably be used to identify you.
5. DATA SECURITY
We take reasonable measures to help protect information about you from loss, theft, misuse, unauthorized access, disclosure, alteration, and destruction. However, no security system is impenetrable, and we cannot guarantee the security of our systems or your information.
I. DATA RETENTION
We store the information we collect about you for as long as is necessary for the purpose(s) for which we originally collected it. We may retain certain information for legitimate business purposes or as required by law.
7. CHILDREN'S PRIVACY
7.1 Child Safety Standards
The Platform is committed to protecting the privacy and safety of children. Any explicit content or child sexual abuse and exploitation (CSAE) is strictly prohibited on our Platform. We comply with applicable child safety laws and regulations and ensure all content shared within the Platform is appropriate for a mixed audience, including children.
7.2 COPPA Compliance
The Platform is not directed to children under 13 years of age. In compliance with the Children's Online Privacy Protection Act (COPPA), we do not knowingly collect personal information from children under 13. If we learn that we have collected personal information from a child under 13 without verification of parental consent, we will take steps to delete that information as soon as possible.
7.3 Moderation and Reporting
User-generated content is moderated to prevent inappropriate material from being accessible. Any CSAM content will be automatically removed when flagged or reported through our moderation features or if we are directly contacted for this purpose. We will systematically take action to report confirmed CSAM content to the National Center for Missing and Exploited Children.
CSAM consists of any visual depiction, including but not limited to photos, videos, and computer-generated imagery, involving the use of a minor engaging in sexually explicit conduct.
7.4 Child Safety Point of Contact
If you detect any CSAM content on the Platform, please immediately report it to [email protected].
8. YOUR RIGHTS AND CHOICES
8.1 Account Information
You may update, correct, or delete your account information at any time by logging into your account or contacting us. Note that we may retain certain information as required by law or for legitimate business purposes.
8.2 Cookies
Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove or reject browser cookies. Please note that if you choose to remove or reject cookies, this could affect the availability and functionality of the Platform.
8.3 Promotional Communications
You may opt out of receiving promotional communications from us by following the instructions in those communications or by contacting us. If you opt out, we may still send you non-promotional communications, such as those about your account or our ongoing business relations.
8.4 Mobile Push Notifications/Alerts
With your consent, we may send promotional and non-promotional push notifications or alerts to your mobile device. You can deactivate these messages at any time by changing the notification settings on your mobile device.
9. PRIVACY AND DATA PROTECTION
9.1 Data Protection Commitment
Our Platform is committed to protecting user data, especially for children under 13, in compliance with applicable regulations. This Privacy Policy is displayed clearly and is accessible from the Platform settings and our website.
9.2 Data Security Measures
All data is encrypted during transmission and stored securely. We implement appropriate technical and organizational measures to protect your personal information against unauthorized or unlawful processing, accidental loss, destruction, or damage.
9.3 Data Processing Agreements
We ensure that all third-party service providers who process personal data on our behalf have entered into appropriate data processing agreements that comply with applicable data protection laws.
10. ADS AND MONETIZATION
The Platform does not include ads or monetized content .
11. TRANSPARENCY AND DISCLOSURES
11.1 Data Safety
Detailed information about our data safety practices is provided in accordance with industry standards and applicable regulations.
12. VALIDATION AND UPDATES
12.1 Policy Reviews
This Privacy Policy is reviewed as required to align with updated child safety standards and applicable laws and regulations.
13. CHANGES TO THIS PRIVACY POLICY
We may change this Privacy Policy from time to time. If we make changes, we will notify you by revising the date at the top of the policy and, in some cases, we may provide you with additional notice (such as adding a statement to our website or sending you a notification). We encourage you to review the Privacy Policy whenever you access the Platform to stay informed about our information practices and the choices available to you.
14. STATE SPECIFIC PRIVACY RIGHTS AND DISCLOSURES
14.1 Certain U.S. state privacy laws provide residents of those states with specific rights regarding their personal information. Depending on your state of residence, you may have the rights described below, subject to applicable exceptions and limitations under law.
14.2 Applicable State Laws. This section is intended to comply with applicable state privacy and data protection laws, including but not limited to the California Consumer Privacy Act and California Privacy Rights Act (collectively, the “CCPA”), the Virginia Consumer Data Protection Act (“VCDPA”), the Colorado Privacy Act (“CPA”), the Connecticut Data Privacy Act (“CTDPA”), the Utah Consumer Privacy Act (“UCPA”), and similar state privacy laws (collectively, “State Privacy Laws”).
14.3 Depending on your state of residence, you may have the right to:
14.3.1 Access personal information we collect about you and obtain a copy of such information;
14.3.2 Correct inaccurate personal information;
14.3.3 Delete personal information, subject to certain exceptions;
14.3.4 Opt out of certain processing activities, including targeted advertising, the sale or sharing of personal information, and profiling in furtherance of decisions that produce legal or similarly significant effects;
14.3.5 Limit or withdraw consent for certain processing of sensitive personal information, where applicable;
14.3.6 Appeal our decision regarding a privacy rights request, where required by law; and
14.3.7 Not be discriminated against for exercising any of your privacy rights.
14.4 Exercising Your Rights. You may exercise your applicable state privacy rights by submitting a request using the contact information provided in the “Contact Us” section of this Privacy Policy. We will verify your request and respond within the timeframes required by applicable law. Authorized agents may submit requests on your behalf where permitted by law.